School of Architecture

This page outlines the procedure for completing an online application to conduct fieldwork for either teaching or research related work. You will be directed to the Work Off Campus page on the EAIT staff intranet.

Work off campus, or fieldwork, can be broadly categorized as either:

1. Low Risk; or,

2. Work-related activity that requires a Risk Assessment.

Both require completion of an online form that will record details of the activities. Currently only staff members (all permanent staff and some contracted staff) with EAIT internet accounts have access to the online forms through the Faculty staff intranet (on the EAIT homepage). Course coordinators will need to complete the online form for guest tutors or studio advisors who are supervising work off campus.

Not all work-related activities by staff require approval through the online form: for example, meetings or seminars in Southeast Queensland.

Low Risk activities off campus

For Low Risk work off campus, the trip supervisor or course coordinator who completes the form will receive email confirmation that the activity has been registered and approved. This supervisor or coordinator should remind participants of the risks associated with the activity (for example: appropriate clothing and sunscreen for outdoor recording). Students must have completed the School of Architecture’s OH&S induction fieldwork module before attending any fieldwork off campus.

Low Risk activities are defined by the following parameters:

  • Is less than one day in duration
  • Does not include an overnight stay
  • Occurs within 200 km from St Lucia
  • Occurs less than 30 minutes from available major medical emergency treatment
  • Does not include construction activities

Activities with vulnerable groups

Low Risk fieldwork may require other forms of approval. For example, activities involving children will require separately approved control measures such as a Blue Card. Some fieldwork activities will require ethical clearance: for example, research with Aboriginal and Torres Islander people. For further information see UQ Integrity and Compliance.

Private property

Teaching activities on private property require evidence of an invitation from the owner or their representative that lists any special conditions for the site visit.

Activities that require a Risk Assessment

Work off campus or fieldwork that is does not meet the criteria for Low Risk activities will require a Risk Assessment. This type of activity must be approved by the Head of School, who will be notified once the form is submitted. The risk assessment reference number is added to the form in the nominated field (this will disappear if boxes are ticked to indicate a Low Risk activity).

Risk Assessments are found or created at The Risk Management Database.

For many standard teaching or research activities, it will be possible to adapt or reference an existing Risk Assessment: for example, for conference travel or a regional/interstate study tour with students. All participants, including staff and students, must read the relevant risk assessment before the activity or travel is approved. Risk Assessments can be saved as PDF and then distributed to the participants. Ensure that the participants confirm that they have read and understood the Risk Assessment.

Non-UQ participants

Participants who are not staff or students lack a UQ username, which permits access to online resources. They are also unlikely to be covered by UQ’s insurance policies. 

Useful contacts

For queries about work off campus fieldwork risk levels:

Architecture OHS&E committee members:

John de Manincor (Committee Chair)

Michael Dickson (Staff representative)

EAIT WHS Advisor Janelle Scown